The following is a summary of the information and documentation to be completed by an entity when exporting goods from the Republic of Albania.

Export procedures are carried out under the Customs Code of the Republic of Albania under Articles 181-182. The parties involved in the export customs procedures are the customs authorities, the customs agents. Depending on the group of goods to be exported, the Sanitary and Phytosanitary, Veterinary and State Export Control Bodies may also be parties.

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1. Provisions on Exports (Articles 428 and 181 of the Customs Code)

Exporter – The person by whose name or on whose behalf the export declaration is made and who owns the goods to be exported.

Exports – Exports from the Republic of Albania are free, without any other restrictive measure, without quotas, without prohibitions or other tariff and non-tariff restrictions. No export tax applies to Albanian exports.

2. Tariff for Export of Goods

The fee is zero (0) % for the Export of goods from the territory of the Republic of Albania, the supply of services by Albanian resident persons outside the Albanian territory (export of services) and the international transport of goods and passengers. VAT is applied at the rate of zero (0) percent for goods exported from the territory of the Republic of Albania. For exporting entities, the zero (0) % tariff is advantageous as they are entitled to be reimbursed for the VAT paid when purchasing materials and raw materials for exporting products.

 3. Practical export procedure

As an example, if a designated entity headquartered in Tirana is to export from the territory of Albania, it must appear at the competent Customs Branch for the territory where the person is established, that means where this subject is headquartered.

The presented documents should be presented to a licensed customs agency (located near the customs offices) where the customs declaration for export is prepared.

4. What are the steps to follow?

  • Step One: Complete the export declaration

Initially the document to be completed at the customs office is the Export Declaration, which is lodged at the Customs of the region where the exporter is established or the goods are packaged or loaded for export. This declaration shall be made or compiled on the basis of a single Administrative Document using the three copies of the relevant form available to each customs office.

  • Step Two: Filing in the exit office

The third copy of the relevant form returned to the person concerned together with the goods for export must be lodged at the office of exit, which shall make the appropriate checks to ensure that the goods presented to them comply with the declared goods, and they shall then supervise the exit from the customs territory of the Republic of Albania.

  • Step Three: Confirmation at the office of exit for export realization

The office of exit confirms that the goods have actually been released, by marking on the back of the third copy, and gives this copy to the person who submitted it. This copy confirms that the goods declared for export were actually exported from the customs territory of the Republic of Albania.

“Customs office of exit” means that in the case of goods exported by rail, post, air or sea, the customs office competent for the place where the goods are undertaken under a single transport contract for carriage to another country respectively by the companies’ railway, postal authorities, airlines or freight forwarding companies.

Following the presentation of the customs declaration for export, the procedure mentioned above is followed, together with the other documents.

List of documents required for Export submitted to the Customs authorities are as follows:

  1. Export declaration (DAV-export)
  2. Goods Purchase Invoice
  3. Goods transport document
  4. List of consignments or manifest of goods
  5. Certificate of Origin
  6. Euro 1 Certificate
  7. Veterinary and phytosanitary certificates (for agricultural products)

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1. How can we write an export offer?

Today in international trade a particular importance for the exporter is the compilation of the supply of goods that will export to the foreign market. First of all, before preparing an offer you need to know the following:

  • If there are restrictions or prohibitions on importing your product to the country where you want to export. Also, other specific requirements of the importing country may be permits or licenses.
  • Other technical rules for consumer protection or technical standards accompanied by certificates issued by institutions authorized or legalized by consulates of the importing country.
  • Taxation; as a rule, the buyer and seller pay taxes in their respective countries. But of course the parties can agree otherwise in the contract. For example: they may agree that the seller will pay customs duties and VAT in the importing country. In this case, there is a procedure, for example some countries require that the VAT payer company be a company registered in this country. The solution may also be by using a tax representative office in the importing country.

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Offers can be of several types:

  • Direct offer – the offer is addressed directly to the buyer with accurate data on quality and quantity
  • Partial Offer – Offer only part of the goods requested by the buyer
  • Offer of undetermined quantity – the offer covers an undetermined quantity of the goods
  • Tender offer – based on a tender request

Some of the most important elements of the offer are as follows:

  • Product: name, size, weight, volume, customs code (HS), material, color, etc. as well as quantity (if limited)
  • Price: price per unit, currency, discount, quantitative discounts, minimum order quantity at stated price
  • Delivery time: be at the buyer’s request or at your suggestion (counting also the time you need to obtain possible permits / licenses there)
  • Delivery terms: The Incoterm you quote is directly related to the price offered (see Incoterms).
  • Payment terms: time, place and method of payment.

After the offer is sent, the exporter should be interested in whether the offer has reached the prospective buyer as well as trying to understand its response and if it intends to place an order. If the offer is accepted, it is ethical in business to send a confirmation of receipt of the order from the customer. In this case, it should be compared whether the order given is identical to the offer made. If they are not, then it means that we are dealing with a counter-offer for which there must be an immediate reaction (accepting or rejecting).

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